Speaker Request Process

Purpose

To outline the standardized process for requesting, approving, and coordinating speakers for TPUSA Communities Activism Days and events.

Scope

This SOP applies to all TPUSA Communities Leaders requesting funding and speakers for events under TPUSA.

Speaker Request Guidelines for Communities Leaders

Step 1: Submit Activism Day/Grant Request. Complete the Activism Day Request Form to secure event funding before requesting a speaker.

Step 2: Submit Speaker Request Form. Complete the Speaker Request Form HERE at least eight weeks before the event date. This ensures adequate preparation for your Activism Day. Late submissions may result in denial due to logistical constraints.

Step 3: Staff Review. TPUSA staff will review your request. Approval timelines vary based on speaker availability and response time.

Step 4: Decision Outcome.

If Approved:

TPUSA staff will coordinate for the speaker (where applicable):

• Flights

• Hotels

• Ground transportation

• Approved food related expenses

If Denied:

You can either

• request an alternative speaker or

• arrange for a local speaker to attend your event.

Important Information for Requesting a Speaker

Honorarium Policy

• TPUSA does not automatically cover honorariums.

• Coverage (partial or full) is at TPUSA’s discretion.

• Honorariums may range from $1,000–$50,000+.

• Leaders are encouraged to seek supplemental funding when needed.

Event Standards & Expectations

• Maintain professionalism and provide first-class treatment to all speakers.

• You represent TPUSA and its values at all times.

• Assign one designated point of contact for all speaker communications (before, during, and after the event).

If you have questions or need assistance related to your speaker request, please reach out to your lead or director for guidance.